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Privacy Policy

At QWS, we are committed to protecting the privacy and security of the personal data we collect from our customers, candidates, and users. We handle your personal information in compliance with the EU General Data Protection Regulation (GDPR), ensuring transparency, confidentiality, and security.

1. Types of Personal Data We Collect

QWS collects and processes personal data to provide services, manage our website, and conduct recruitment. The personal data we collect may include:

  • Personal Identification Data: Name, company name, address, email address, phone number.
  • Government-Issued Identification Data: Identity card number, passport number, driver’s license, company number, VAT number.
  • Financial Data: Bank account numbers, payment methods.
  • Personal Characteristics: Date of birth, place of birth, gender, nationality.
  • Electronic Identification Data: IP address, cookies, and online identifiers.
  • Other Data: Any other personal data you provide via CVs or forms on our website.

We may also collect data automatically through cookies and other technologies when you interact with our website. You can review our [Cookie Policy] for more details.

2. Purposes of Data Processing

We collect and process your personal data for the following purposes:

2.1. Customer Management and Service Provision

For administrative purposes, such as:

  • Invoicing and maintaining accounting records.
  • Fulfilling legal and regulatory obligations, including financial reporting.
  • Collaborating with third-party service providers for data storage and IT management.

2.2. Internal Organization and Accounting

We use personal data to deliver our services effectively and match candidates with job vacancies. This includes:

  • Recruitment and hiring processes.
  • Sending newsletters, vacancies, and other updates.
  • Contacting you to perform our services and provide customer support.
  • Executing contracts and managing agreements.
  • Processing payments.
  • Complying with legal obligations.

2.3. Communication and Marketing

We process data to improve our website, manage marketing campaigns, and communicate with you. We use:

  • Google Analytics to track website usage and improve user experience.
  • Data collected from contact forms to respond to inquiries.
  • Cookies for analytics and marketing, with your consent.

3. Legal Basis for Processing

The legal bases for processing personal data include:

  • Performance of a Contract: Processing is necessary to fulfill agreements with customers or candidates (GDPR Art. 6.1.b).
  • Legitimate Interests: Processing based on our legitimate interest in managing and improving our services (GDPR Art. 6.1.f).
  • Consent: For certain marketing activities, we will seek your consent to process personal data (GDPR Art. 6.1.a).

4. Data Retention

We retain personal data for as long as necessary to:

  • Fulfill the purposes for which the data was collected.
  • Comply with legal, accounting, and regulatory obligations.
  • Meet legitimate business needs.

If your data is no longer required for these purposes, it will be securely deleted or anonymized.

5. Sharing and Disclosure of Data

We may share your personal data with:

  • Candidates and Clients: We match job applicants with vacancies and provide candidate details to potential employers.
  • Third-Party Service Providers: Including IT service providers and cloud storage platforms, who assist with data management.
  • Legal and Government Entities: If required by law, court order, or government regulations.

QWS does not sell your personal data to third parties.

6. Data Security

We implement robust security measures to protect personal data from misuse, loss, and unauthorized access. These include:

  • Technical safeguards such as encryption and secure networks.
  • Organizational controls, including access restriction and contractual agreements with third-party processors.
  • Regular reviews of our security protocols.

If you suspect any misuse of your personal data, please contact us immediately at info@quantumwavesolutions.eu.

7. Your Rights

Under the GDPR, you have the following rights concerning your personal data:

  • Access: Request a copy of your personal data.
  • Rectification: Request correction of inaccurate data.
  • Erasure: Request deletion of your data.
  • Restriction: Request that we limit the processing of your data.
  • Objection: Object to the processing of your data based on legitimate interests.
  • Data Portability: Request transfer of your data to another organization.

To exercise any of these rights, please contact us at info@quantumwavesolutions.eu with a reference to “Privacy.” We may require proof of identity to verify your request.

8. Google Analytics and Cookies

We use Google Analytics to understand how visitors use our website and improve user experience. Cookies and similar technologies help us collect information about your browsing behavior. By accepting cookies on our website, you consent to this data collection.

For more details, refer to our [Cookie Policy].

9. Data on Minors

Our website and services are not intended for users under the age of 16. We do not knowingly collect data from minors without parental consent. If you believe we have mistakenly collected such data, contact us at info@quantumwavesolutions.eu, and we will promptly delete it.

10. Data Transfers

We do not transfer your personal data outside the European Economic Area (EEA) unless there is an adequate level of data protection in the recipient country or we have taken appropriate measures to protect your privacy.

11. Changes to this Privacy Policy

QWS reserves the right to update this Privacy Policy periodically to reflect changes in our data practices or legal obligations. The latest version will always be available on our website.

12. Contact Us

f you have questions or concerns about this Privacy Policy or how we handle your personal data, please reach out to us at:

Quantum Wave Solutions (QWS)
Email: info@quantumwavesolutions.eu
Website: www.quantumwavesolutions.eu

Last updated: September 17th 2024